Data Entry Job Description Sample & Template

Data Entry Professional typing data into a database.

What skills and qualifications do Data Entry Professionals need?

Table of Contents

  1. Future Job Prospects for Data Entry Professionals
  2. Data Entry Professional Salary and Benefits
  3. Education and Training Requirements
  4. Data Entry Professional Job Description Sample – Free Download

1. Future Job Prospects for a Data Entry Professional

  • A Data Entry professional is tasked with updating records in a database.
  • The Bureau of Labor Statistics (BLS) suggests these clerical roles are increasing slightly at a predicted rate of three percent (3%) by 2024.

2. Data Entry Professional Salary and Benefits

  • The BLS suggests a median pay scale of $30,580 annually or $14.70 per hour.
  • Work in virtually any industry.
  • These positions can be full or part-time. According to the BLS, one in four of these professionals worked part-time in 2014.

3. Education and Training Requirements

  • It is possible to obtain these jobs with just a high school education or GED.
Tip
For Data Entry Professionals, using software tools can increase efficiency and reduce time waste. Intelligent Character Recognition (ICR) software can be utilized for these purposes.

4. Data Entry Professional Job Description Sample

Download This Job Description Template

We are searching for a Data Entry Specialist to take paper records and manually enter them into our proprietary database. The role will require you to sort through data, spot errors and omissions, and then follow internal protocols to to correct the data. Once the data is entered and backed up, you will file it in a paper filing system in the appropriate classification order.

Attention to detail is a requirement for this role, along with the ability to touch type at least 40 WPM. A typing test will be administered as part of the interview process. You will have good eyesight and language comprehension skills. We also require good time management skills in order to complete the entry of data in a timely fashion. You will exhibit polite professionalism in the role and maintain confidentiality at all times.

A professional knowledge of Excel or other Microsoft Office products is required. 

Responsibilities

  • Sorting and collating data.
  • Preparing data for input into our computer system.
  • Following data entry requirements outlined by the company.
  • Flagging data that is incomplete or coded improperly.
  • Backing up data for proper storage.
  • Double-checking data entry with physical and database copies.
  • Ensuring physical copies are also filed correctly. 
  • Keeping information confidential.

Required Skills

Educational

  • High School Diploma or General Education Diploma (GED) required.

Technical

  • Typing at least 40 WPM.
  • Computer savvy and able to learn new computer systems.
  • Strong skills in Microsoft Office suite, including Excel.
  • Experience with customer relationship management (CRM) software such as salesforce.com is a plus.
  • Extremely organized and detail oriented.
  • Phone, and general computer skills are required.

Communication/Organizational

  • Able to work independently to complete job duties.
  • Able to spot errors and follow protocol to correct the data.
  • A team player, with strong interpersonal skills.
  • Able to sit for long periods in front of a computer screen.
  • Follows correct procedures to record data discrepancies.
  • Communicates any data discrepancies to relevant team members.

Benefits

  • Full-time with benefits.
  • Part-time.
  • Possibility to work from home.

How to Apply

  • Apply by forwarding your resume along with a cover letter.