Human Resources Assistant / Coordinator Job Description Sample & Template

Young female Human Resources Assistant performing payroll duties.

What skills and qualifications do Human Resources Assistants need?

Table of contents

  1. Future Job Prospects for Human Resources Assistants/Coordinators
  2. Human Resources Assistants/Coordinators Salary and Benefits
  3. Education and Training Requirements
  4. Human Resources Assistant/Coordinator Job Description Sample – Free Download

1. Future Job Prospects for Human Resources Assistants/Coordinators

  • HR functions are some of the most task-heavy in any business. A Human Resources Assistant is often the right arm of a Human Resources Manager. Together, these professional teams are tasked with the day-to-day management of the people behind a business.
  • You will find Human Resources Assistants in every industry imaginable.
  • Typically, mid-to enterprise-level businesses often have one primary Human Resources Manager and several mid-level Assistants to handle a larger workforce.
  • Human Resources Assistants perform a variety of daily tasks which could include recording and tracking employee hourly work statistics, filing data, or creating supervisory reports.
  • According to the Bureau of Labor Statistics (BLS), Human Resources Assistant roles will increase by 5% from 2017 to 2024, at a rate similar to the national median for most jobs.
  • Increasingly, software is being used by HR departments to automate many of the more repetitive clerical functions of this job, which may impact job availability in the future.

2. Human Resources Assistants/Coordinators Salary and Benefits

  • According to the BLS, the average wage for a Human Resources Assistant in May 2016 was $39,020.
  • There is a strong clerical component in this work.
  • These jobs are typically full-time with benefits but they also can be can be part-time.
  • The work environment typically places this function as part of a larger team in any industry.
  • Human Resources Assistants can be generalists who can handle everything from payroll, benefits or time tracking, as instructed by a Human Resources Manager. Or, they can specialize in one area of HR such as payroll.

3. Education and Training Requirements

  • An Associate’s Degree specializing in human resources or a similar field such as labor relations or education, is typically required. In competitive markets, a bachelor’s degree in human resources may be preferred.
  • Ongoing continuing education is a requirement, including courses in conflict management, sensitivity or cultural training, finance, psychology, or labor law.
  • You can seek additional certifications via the Society for Human Resource Management, or other credentialing body.
  • Human Resources Assistants typically work a standard eight-hour day, however, an occasional night or weekend may be required.
  • This is a role that requires extended periods of sitting in front of a computer in a professional indoor office setting.
Tip
Although almost every job requires you to have multi-tasking abilities, a HR assistant/coordinator position will require you to be flexible. One minute you might be answering enquiries from employees, the next you will be posting job ads across many different platforms, all the while you are helping with payroll issues.

4. Human Resources Assistant/Coordinator Job Description Sample – Free Download

Download This Job Description Template

We are seeking an entry-level Human Resources Assistant that will report to our Human Resources Manager and provide a crucial set of extra arms to help the department accomplish daily tasks.

In this administrative role you will help organize and coordinate our internal employee-related functions and external recruiting efforts. You will serve as the behind-the-scenes implementer of activities that will support the daily functions of the department.

Your role may include documenting meetings, answering phones, running reports, or staffing exhibits at company-sponsored career fairs. The Human Resources Assistant must be a skilled multitasker, able to effectively handle a high volume of to do’s every single day.

This professional will feel comfortable with computers and the Internet, and will learn our proprietary HR and benefits tracking system. You will also become proficient in payroll software. Expertise in Microsoft Office as well as the ability to run various reporting functions tracking payroll or labor and time usage, will be important. Strong typing skills and a meticulous attitude toward tasks is a must-have.

You are articulate, and professional, yet engaging and outgoing. You will be able to represent our firm at community career events. Attention-to-detail, a pleasant professional demeanor, and a strong team spirit are all important to this role.

Responsibilities

  • Responsible for recording data related to employee performance using time tracking, labor, and payroll software. Overall responsibility of maintaining employee records.
  • Creation of job descriptions, policies and procedures.
  • Placing recruiting ads in various publications.
  • Setting up new hire log-ins and ensuring a welcoming environment as part of the orientation process.
  • Answering the department phone, screening calls, and taking messages or forwarding calls as appropriate.
  • Processing mail and responding to employee questions by routing their queries to the correct department or administrator.
  • Creating new forms and documents as needed using Microsoft Office software.
  • Coordinating calendars and meetings for the HR team.
  • Documentation during the new hire interview process.
  • Serving as scribe or secretary during inter-departmental meetings.
  • Payroll processing.
  • Collating reports and distributing them to various departments as needed.

Required Qualifications

Educational

  • An associate’s degree with a specialization in human resources or other related category is required for this role.

Technical Skills

  • Knowledgeable or able to learn QuickBooks or other payroll software.
  • Strong skills with computers and Internet research.
  • At minimum, comfort level with Microsoft Office Suite of products.
  • Ability to learn task-specific proprietary software to help implement various HR-centric tasks including running reports.
  • Distributing reports to the correct departments.
  • The ability to store and retrieve data, such as in Dropbox or other “holding tank.”
  • Conversational phone skills and proficiency with phone system.
  • Good with basic math and spreadsheets.
  • Strong typist, articulate written communicator, with good proofreading skills.

Communication/Organizational

  • A good problem solver.
  • Task oriented and organized. An exceptional multitasker.
  • Strong verbal and written communication.
  • Logical and methodical thinker.
  • Strong interpersonal skills and a team player.
  • Articulate and a strong verbal and written communicator.
  • Methodical, highly organized and able to complete a high volume of daily tasks.
  • Pleasant, professional demeanor even when dealing with difficult people.
  • Dependable, responsible and able to prioritize under deadline.
  • Able to follow through on instructions.
  • A thorough and concise documentor.
  • Culturally aware and comfortable dealing with all types of people.

Benefits

  • Full-time salaried with benefits.
  • Part-time hourly roles.

How to Apply

  • Apply by forwarding your resume along with a cover letter.