Project Coordinator Job Description Sample and Template

Project Coordinator discussing project progression.

What skills and qualifications do Project Coordinators need?

Table of contents

  1. Future Job Prospects for Project Coordinators
  2. Project Coordinator Salary and Benefits
  3. Education and Training Requirements
  4. Project Coordinator Job Description Sample – Free Download

1. Future  Job Prospects for a Project Coordinator

  • A Project Coordinator is responsible for managing all the aspects of a job or project to its completion, while on budget and deadline.
  • Project Coordinators can work in almost all fields, from software development to consulting, energy and transportation to construction.

2. Project Coordinator Salary and Benefits

  • Payscale suggests a median income of $47,439 annually.
  • According to LearningPath, the Bureau of Labor Statistics does not project future job growth for this job title. Instead, job growth stats from construction and IT project managers was used. As such, projected growth for Project Coordinators will be 15% per annum, projected until 2022.
  • These positions are typically full-time with benefits.

3. Education and Training Requirements

  • Typically post-secondary education in a specialized field is required.
  • Some Project Coordinators only have a high school diploma and exceptional organizational skills.
  • A PMP (Project Management Professional) or other certification may be required or preferred.
  • CIO magazine lists their top ten project management certifications that could be important in the job search.
Tip
New and experienced Project Coordinators can sometimes bite off more than they can chew. It is important to set realistic goals based upon quantifiable information and not risk project success by trying to do too much too quick.

4. Project Coordinator Job Description Sample

Download This Job Description Template

We are seeking a Project Coordinator with the ability to meet project deadlines while building strong relationships with clients and internal teams. In this role, you will be ensuring a smooth client implementation experience.

You are able to delegate responsibilities and get the most out of employees. You are able to assess possible roadblocks to projects and take corrective measures to avoid time wasting. You are excellent in implementing time management strategies during projects and you are capable of keeping your team to a timeline for the successful completion of projects.

Part educator, part taskmaster, and part problem solver, you will have a proven track record of managing to completion while under budget and on time. Your prior job history will include defining the scope and budget of projects, creating SOWs and project change orders, while seeking client buy in and mediating between internal and external stakeholders.

You will have excellent communication skills, be extremely organized, and a clear, concise ability to document. Multitasking several simultaneous project deadlines while managing your stress level is an important part of the role.

In this role you will work directly with a Sales Engineer while reporting to the Operations Manager.

Responsibilities

  • Prepares Statement of Work documents or change orders.
  • Coordinates tasks leading to completion of projects.
  • Organizes resources to obtain maximum productivity.
  • Identifies roadblocks and suggests alternative options for task completion.
  • Creates and monitors timeline of tasks by using project management software.
  • Maintains documentation of project budget and alerts leadership team to cost overruns or project scope creep.
  • Monitors employee time and labor, budget, and spend.
  • Reports any labor issues to management.
  • Maintains impeccable project documentation.
  • Serves as the liaison between clients and internal project staff.
  • Meets with employees and holds them accountable to project deadlines.

Required Skills

Educational

  • High School Diploma or General Education Diploma (GED) required.
  • Bachelor’s Degree in Project Management or other fields.
  • Project Management Certification.

Technical

  • Skilled with project management software such as Basecamp, Microsoft Project, Trello, Asana, or Jira.
  • Expert at Microsoft Office suite; strong data entry and documentation skills.
  • Technical writing skills.
  • Skilled at quickly scanning for information including emails, documents, websites, and more.
  • Math, budget, and time tracking skills.
  • List making skills.
  • Skilled resource allocator able to see big picture as well as small details.
  • Excellent at documenting details.
  • Phone and strong computer skills.

Communication/Organizational

  • Leadership skills.
  • Outstanding written and verbal communicator with internal and external teams.
  • Expert multitasker and an organized documenter with almost-perfect attention to detail.
  • Calm under tight deadlines, able to function under heavy pressure to perform.
  • Understands the art and science of driving a team.
  • Highly ethical and responsible.
  • Able to work independently or on a team to complete job duties.
  • Comfortable in a variety of professional settings, from the job site to the home office.
  • Savvy at client negotiations.
  • Strong reading comprehension.
  • A team player, with strong interpersonal skills.
  • Creative problem solver.
  • Critical thinking skills.

Benefits

  • Full-time with benefits.

How to Apply

  • Apply by forwarding your resume along with a cover letter.